“Our favorite thing about Appenate is the ability to create, for lack of a better term, “idiot-proof” forms.”
– Scott Porter (Co-owner of Aquila Inspection Services)
“Our favorite thing about Appenate is the ability to create, for lack of a better term, “idiot-proof” forms.”
– Scott Porter (Co-owner of Aquila Inspection Services)
From 80 Fastfield Forms to 5 Appenate Forms
Aquila Inspection Services had outgrown FastField Forms. As their projects across Florida expanded, managing inspections with a lean team became too manual and scattered. Co-owner Scott Porter turned to Appenate to simplify scheduling, reporting, and fieldwork (all in one flexible, scalable platform!😉)
Business Goal
To find a more scale-friendly solution than Fastfield Forms to manage inspections effectively.
Solution
Deployed a single, flexible system for scheduling, conducting, and reporting inspections.
Outcomes
Fewer staff needed to manage operations; lower error rates in field data.
Mission: A More Scale-Friendly Alternative to FastField Forms
Aquila Inspections, a Florida-based construction inspection company, joined Appenate in 2023 after hitting the limits of their previous system, FastField Forms.
In industries like construction, where timelines are tight and field operations must stay lean, platforms that can’t flex as needs evolve quickly become a bottleneck.
For Aquila, growing meant handling more inspections with the same team.
FastField was nearly double the cost of Appenate without delivering twice the value. The switch saved money and unlocked the freedom to scale without spiraling admin overheads.
See our in-depth comparison between Appenate & Fastfield Forms.
Massive Form Reduction: From 80+ to Just 5 Core Forms
Before Appenate, Aquila relied on over 80 individual forms to cover their inspections!
Every variation needed its own version, making updates tedious and increasing the risk of outdated forms being used in the field.
“Every variation required its own form,” he explained. “Maintaining them, updating them, keeping them consistent … It took a huge amount of time and created room for user errors.”
Appenate’s dynamic logic allowed them to consolidate everything into just five core forms, each adaptable to multiple use cases without duplicating effort.
This shift boosted operational consistency, cut onboarding time for new inspectors, and ensured updates were applied instantly across all variations!
“Appenate has allowed us to use fewer people to perform more tasks. Where we have five staff members doing the work, other similar companies may use 15 or 20 staff members to perform the same operations. We have noticed fewer ‘user error’ issues with staff also.”
Even minor form errors can snowball into compliance failures or project delays in high-risk industries like construction. Reducing those risks while increasing throughput is a competitive edge few platforms deliver as cleanly as Appenate.
Support That Goes the Extra Mile
In many field industries, technical skill levels vary wildly, and not every business has an in-house IT lead to interpret platforms or troubleshoot issues. That’s where reliable, responsive support becomes more than a nice-to-have – it’s essential!
“From day one, up to and including now, support has been the best! When I have a question or come up with something that I’d like to do with the app, support has been there for me.
When something has gone wrong, support has NEVER asked me if my computer is plugged in or treated me with anything other than respect. There is no way we would be as far as we are without the great support.”
What sets Appenate apart is the hands-on support, real guidance from a team willing to roll up their sleeves and work through problems with you.
That kind of involvement gave Scott the confidence to build and manage systems independently despite his lack of a technical background.
And the relationship hasn’t been one-sided – Scott’s creative use cases continue to challenge and inspire us, creating a feedback loop of practical problem-solving and genuine collaboration.
“I am NOT a tech guy, but the Appenate platform COMBINED with the exemplary support team has duped my contemporaries into thinking I know what I am doing!”
Future-Ready Operations, Today
Looking ahead, Scott sees Appenate as more than just a tool – we’ve become an enabler of company-wide process improvement!
“I believe that Appenate will continue to help us grow efficiently.”
Scott shared some wisdom that really stuck with us. He hit on a universal challenge: Plenty of platforms are powerful, but they’re often inaccessible to the very people who need them most!
“We are all at the mercy of technology and advancing technology. Not all of us have the same understanding and aptitude for working with the emerging trends...
The best platform can be out there, but if the consumer does not understand or get frustrated with it, then it is worthless.”
Appenate’s value lies in pairing enterprise-level flexibility with interfaces and workflows that make sense to real users.
This unlocks adoption and, ultimately, results.
Scott Porter
Aquila Inspection Services
Construction inspection services across Florida.
Headquarters: Florida, United States
Website: https://aquilainspections.com/